Property management Assistant

Our team aims to match you with talented virtual assistants who can take the mundane off your plate and make you worry less about setting up those appointments with quality leads and handling the paperwork you need to close transactions

BOOK A CONSULTATION

Set more appointments with a Property Management VA

There are days when a Property Management professional like you wishes for more hours in a day. With the workload that needs to be done, you just can’t help but think so. You may be someone running a one-man operation, but everyone is restricted by their limits, no matter how driven you are to succeed. We’re here to turn your one-man business into a well-oiled machine.

With the help of a Property Management VA, you can now focus your efforts on what you are good at and love to do — going out on the field, meeting clients, negotiating contracts, and closing deals! You now have someone who will take care of the office, handling administrative and cold-calling tasks.

How It Works

Steps on How we Operate
Services

01

Sign Up

Our Business Advisors can help you put together a job description that fits your current real estate business model.

02

Consultation

Let our Business Advisors know about your set-up so we can introduce you to the right person for the job.

03

Sourcing

Our team will pool only the best candidates based on the skill profile your real estate business needs.

04

Interview

After short-listing from the initial list of profiles, we will assist you in interviewing the most fitting candidates for the job.

05

Hiring

The final decision comes from you. After selecting your Real Estate VA, your account will be assigned to a manager who will be your main point of contact for VA concerns.

Property Management VA Services

Our highly trained Property Management Virtual Assistants can free you from time-consuming CRM documentation, appointment setting, prospecting, cold calling, transaction coordination, and other administrative tasks, so you can focus most of your efforts and time on face-to-face client activities.
 
We will only introduce you to candidates who possess good communication and soft skills, having received in-house real estate training, so you won’t need to worry about providing them with intensive training. Our Property management VAs understand the importance of your business image and online reputation.
 
A business-centered individual like you deserves nothing but the best support, and we assure you that your selected Property Management VA receives continuous guidance from The VA Hub’s competitive Management Team.

Property Management VA Roles

Leasing Officer

• Greet prospects and assess qualification
• Update availability reports
• Record all telephone and in-person visits
• Receive applications and secure deposit compliant to company procedures and fair housing requirements
• Ensure apartment is ready for renters to move-in on agreed date
• Submit processed applications to the property Manager for approval
• Follow up with applicant regarding status

Administrative Assistant

• Provide general clerical assistance to community office
• Comply with federal, state and company policies, procedures and regulations
• Gain and secure debit, credit and total accounts on computer databases
• Ensure that all legal documents are received, current, accurately verified and added to the database
• Ensure that all invoices received are approved, entered and paid
• Provide accounting support to Property Managers

Resident Retention Manager

• Receive and make phone calls
• Attend to requests, concerns and comments from residents
• Oversee maintenance Service Requests
• Ensure all repairs are handled satisfactorily
•Assist in planning resident functions

Lead Generation / Prospecting Specialist

• Targeted lead research and data collection based on your ideal client profile
• Prospect list building using verified contact information (emails, phone numbers, LinkedIn profiles)
• CRM data entry and management for clean, organized leads
• Outbound email and LinkedIn outreach to generate new opportunities
• Appointment setting and calendar scheduling with qualified prospects
• Market research to identify high-potential industries and decision-makers
• Lead nurturing and follow-up for better conversion rates
• Reporting and analytics to track campaign performance and ROI